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Exporting Presentations


You can export a Presentation to a file by right-clicking a presentation then hovering over Export and then selecting a file option.  These files are explained below.


TEXT - There are options available, depending on what your needs are.  OnCue presentation format would be the same format as an import file, complete with headers.  The text files contain Media IDs (document, page or annotation), designations and any clip information you put in your presentation.



All text Exports without a designation look like this.

OnCue Export with a designation.



The other options are basic text files that use a "pg:ln to pg:ln" format, either with or without the transcript text. They are similar to what a report would be, but very stripped down and in a txt format. 


Export with a page:line no text.


XML - Exporting to an xml file creates a much more complex file that contains a lot of additional data beyond basic page/line and header information.  Although they could technically be edited, that is not their purpose.  We created this format to be able to move Presentations from one OnCue database to another and carry over all information contained within it.  This includes the IDs, a synched transcript (if selected), tuning information on all designations, document links, document clears, document annotation information for those that are linked (optional) and any clips added from the Video Drawer of the Media Bar.  This is the file you want to use the majority of the time.  It allows the transfer of all the necessary information (except for the source documents) in a single file.  A couple of great real-world uses for this: a second tech in a remote location could create or update a Presentation in OnCue (say a revised Opening) tune any designations, link documents, add clips and then export the xml file and email it to a second user.  The second user could then import that file into their OnCue database already tuned, linked and ready to play (as long as the second user had the same source exhibits if there were document links included).  It allows true co-op from different locations.  Another example would be transferring from one OnCue database to a new one for a serial litigation.  Often the same or very similar presentations are used in serial matters and this allows you to export from an already completed case and import it into a new one, instead of having to use an old database or repeat work you've already completed.  It works great when someone asks to review the Opening from the last case.


Video File - Exports any designations or clips to a video file, either MPG or WMV.  For wmv, the video file must be encoded (it uses Windows Media Encoder to convert from MPG), so this can take some time.  While MPG can export faster than wmv, there are major advantages to wmv, including quality options (keeping high quality or lowering quality to decrease file size) and more universal playback.  It's up to the user how much quality is worth compromising for file size. 

The best part of this feature is that when you add your tuned non-synced video or audio file cuts, you can export them for review or just use the Presentation to play just the cuts in LIVE.


Check Known Bugs and Issues for presentation export bugs.

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