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Adding Documents

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About Documents
The ability to organize, annotate, and quickly display documents gives OnCue users unmatched speed in the courtroom. Documents can be any trial exhibit, photograph, demonstrative, or other static image. Before adding media to your case, let’s discuss organizing it.

Organizing Media
The key to creating a clean case database is organization. Copying your materials to the base folders in your OnCue case helps you keep on top of your media. All of your data is in one place, which lets you copy just one folder over to take to court. See Organizing Material and Data Paths.

Take a few minutes to make sure your documents have consistent, simple filenames, using exhibit numbers if possible. Choose prefixes and number padding that make logical sense and will be easy to keep consistent throughout your project. There are also lots of programs that make bulk renaming groups of files a breeze.

OnCue can take all sorts of image filesincluding PDF, TIF, JPG, PNG, BMP and GIF. In the root database folder you created there is a folder called "_documents." This is where OnCue will copy the documents you’re adding, but if you put them all there first, you save a lot of time by not needing to create copies during the registration process.

Adding Documents

To add documents to an OnCue case, start by selecting “Add Media” from the Workflow Ribbon. You can then browse to your documents, or click the + on the Documents section of the Media Bar to jump directly to the _documents folder of your current case.

 

After selecting the files or folders to be added, drag them over to the Documents section of the Media Bar. OnCue will then launch the Add Files Options dialog box.

 

 The only real option on this box is what character separates the ID from the Name, if you have a Name in OnCue once it's added (the delimiter.) Usually that's going to be a space, but is often a hyphen as well. 

Examples:

D0015 July Emails.PDF

The D0015 will be the ID, and everything after the first space will be the name.

So this would go into OnCue as: 

ID=D15

Name=July Emails

Single vs. Multi-Page Source Files

There are two types of documents that can be loaded into OnCue:


1. Single-page image files in a single folder make up one document (TIFF, JPG, BMP,
PNG)

2. A multi-page PDF.


OnCue will load all the single pages in a folder as one document.

OnCue will split a multi-page PDF into separate pages and put them in a folder so they look and act like the other document folders with TIFFs, JPGs, etc.

 

BUT, since PDFs are notoriously sluggish when presenting, OnCue will immediately start to convert the PDF pages into tiff and jpg files in the background while you work. Eventually all of the pages are converted and your documents are moving as fast as you need them to.

 

 Other Helpful Articles:

Adding Pages to Documents



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